GDE Executive Committee: Public Meeting Minutes 14 December 2006

All present.

Beijing Meeting

  • Schedule
  • Ask Albrecht and Shin-ichi to revise schedule
  • Feb. 8 meeting between ILCSC ICFA with ILC portion in the morning, then we are done by Feb. 8
  • We can’t announce number without ICFA approval, talk to them ahead of time.
  • Parallel sessions will be technically orientated.
  • Sessions chairmen needed to identify the sessions. This should definitely be more technically orientated. KY and MN to assign sessions.
  • Natural place to have the R&D groups report and organize a session.
  • Outline some vision. We should not move to fast. We want to get it right. A task force should put together some models. Project manager search and work packages will take time and negotiation.

CCR #23

  • Hearing to happen on Friday, Dec. 15. .

CCR #20

  • We may get the response back? Will the response to 20 influence 23?
  • Is it CR24 or CR20 resubmitted?
  • We need to be very clear. We will call this #24 and respond to #20 with acceptance of recommendation.
  • TR to get comments out by Friday.

MAC Meeting

  • The ILCSC is Friday afternoon and we will meet on Saturday. We are also meeting on the 9 th. The core of the meeting should be in the pm.
  • How do we split up the meeting?
  • We will not change the format from V3, some changes made to the speakers.

- Agenda revised. Work offline with Tor

FALC meeting

- will be Heathrow on the 22 nd. Nick, Brian? , and a cost engineer – Wilhem?

- Further discussion offline.

Possible dates for next Linear Collider School.

  • Erice
  • First 10 days in October
  • Fewer people, more lecturers. Students get to know the teachers.
  • Funding to be discussed.

Org for the EDR

  • See Brian’s note for detail
  • DCB will need to be evaluated. Talk to PG.
  • Board memberships come up for review.
  • Fully integrate the R&D. Adapt our structures to support this change?
  • Work package structure run by Areas – Areas dominated WBS.
    • We will need the right leaders paired with the right engineer.
  • Agreed to keep the EC as is now.
  • Expand GDE to include everyone, with prime org within.
  • Project Management
    • Org around the areas
    • Everyone will be GDE members
      • Where will they sit? They need support. One project manager. One person in each region as interface (3 deputies?). Some things need centralized function (EDMS, costing1 project manager
      • 3 deputy project managers (regional)

-Is the R&D run differently from the EDR? The EDR needs to be cost reliable. How or do we need to match to the R&D program? The work package structure naturally solves the R&D issue. We need a sample case to determine if this will work. How do we make lab infrastructure (legacy R&D programs, ex KEK, FNAL) fit?

  • Definition of work package structure. We need a project manager to organize the structure
  • Who do we want – how do we decide? We want to find the right person, and then adjust the job to fit.
  • Let’s start the process. The EC can be the search committee. We need a job description. How does it interface? Understand the vision and make a better picture. Best case – person identified by February.
  • Longer term and site selection – to be continued
  • Timescales – to be continued

Next meeting – Dec. 21

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