Present:
B. Barish, G. Dugan, B. Foster, K. Yokoya, T. Raubenheimer, N. Walker, M. Hronek (sec)

Absent:
M. Nozaki

Guest:
Tom Markiewicz

As outlined in Tom’s talk:

• EDMS is recommending the approach of light weight instance with team of interested parties and the result tested before approval
• EDMS committee is not ready to implement, configure or support their choice.
• CDS configuration to be decided for the ILC
• INDICO – going well, documentation needed, as well as backfilling.
  • Incomplete adoption; regionally fear loss of control
  • EC need to move to implementation, configuration, support and control.
• Communication is an issue the committee would prefer not to handle.
• WIKI can move to the EDMS system if configured properly
• Supported by our “own” people – a group similar to communications

Questions:

• Coupling Issue?
  • Project life cycle decisions must be made carefully as must sustain the life cycle of the project
  • Team center approach. Bring similar programs in the fall as we go and EDMS would support them all.

• Implementation
  • TM – team would be from the organization, similar to the communications group
    • Live within the GDE office?
    • Hire/Acquire at one site
    • Need 4 FTE/input from the EDMS committee
      • Handle integration
      • Fraction of a person could support after implementation
      • Money is the issue
        • Money to be found from G. Dugan@FNAL to be investigated
        • Maybe Common Fund?

• Should we stay with the centralized model and can it be supported by DESY/CERN?
  • NW – DESY support is already in place.
  • CERN/DESY – strong contact
  • Jean Pierre said option are open. CERN may drift – may need to nag.

Next step is to propose what we want to the CERN and DESY Directors, listing resources required.

CLOSED SESSION:

- EC minutes – approved, any changes send to Max within 24 hrs.

- Next weeks meeting (11-MAY-06) is cancelled due to DESY meeting

ACTION ITEMS

Vancouver –

• GD - We have scheduled parallel and plenary sessions on certain days and the agenda should be crafted to respect this.
• BB – There is other work/activites to be done while cost review is in process. Integrate costing info within the the bigger meeting.

Valencia – BF

Org at CERN

• Talk to Janet Seed about FALC meeting. Is it before or after the meeting. Have not heard back from Janet.

Report on RDR Leader Meeting at DESY

• Agenda on the web
• Video link available
• 26 people to attend outside of DESY
• Other small meeting will be needed
• Lars to give video demonstration

High Gradient Task Force –

• Form a task force through RDB
• Meet gradient goals through the RDB
• Need GDE plan quickly
• Availability of plan should 1-2 months
• Review /can we implement?
• Goal – demonstrate that we can get the gradient we propose.

ILCSC

• We need our internal point by point response to the MAC
  • Highlight to ILCSC
    • Task force for plan for gradient question
    • General remarks:
      • Growth – are we too small?
      • FORMALITY – not at this stage
  • There is concern that we are making arbitrary decisions
  • Response -- The lines and processes are fuzzy, we need to be trusted
  • The first meeting of the MAC was short and so there was not enough time to discuss our plans and progress fully. The meeting should be longer.