GDE Executive Committee: Public Meeting Minutes 8 June 2006

Present: B. Barish, G. Dugan, B. Foster, T. Raubenheimer, K. Yokoya, M. Hronek (sec)

Absent: N. Walker, M. Nozaki

Guest: Bill Willis

Open Session – RDB report - part 2

Task Force S2

Proposed membership

H. Padamsee (chair)

T. Himel (co-chair)

Kephart, Hayano, Toge, Ouichi, Weise

Consultants - Nagaitsev, Solyak, Lilje, Ross, Schulte

  • To define and coordinate the work toward achieving what was called by Loew Report - milestone R2 –cryomodules
  • Charge: The definition of milestone R2 need to be redefined by the GDE, as well as a plan and a timeline.
  • Full scope of these tests will need to established and accepted soon … what will be needed for final construction approval.
  • Controversial issue – should there be a test linac? T. Himel working with Hasan on the issue.
  • Hasan’s proposal – 3 stages
    • Answer R2 issues in TRC report.
    • Determine the number of RF units
    • Define a plan to realize the desired number of RF units
    • Determine if the test linac need to be assembled from the RF units
  • Task force should be able to submit their report in a matter of weeks. Report will have proposal to proceed, membership, scope and timescale.
  • May need answers from the EC on the complex questions (project strategy)

Status of Task Force S1

  • Recent meeting took place at FNAL at the invitation of Young Kee Kim.
  • Membership of the task force has been defined and will submit a report to the EC on S0 and S1

Status of Task Force S3 (Damping Rings)

  • Andy Wolski is chair and will present a plan to the RDB 09-JUN-06
  • Discussion Question - Org chart was shown; how does it work with the GDE and does it have regional balance?

CLOSED SESSION:

  • Public Meeting Minutes – 24 hours for revisions then Max will proceed to post
    • Barry looking for input on sensitive items that may not need to public.

Announcements:

  • MAC Meeting: meeting to be held on KEK, 20-22 SEP 06. We need closer communication with the MAC in determining the dates and locations for these meetings.

Action Items:

  • EDMS: There was to be a decision on May 31 st. We are waiting on a report. Will try and touch base with Tom M.
  • RDR Mgmt Meeting
    • Damping Ring connection to the tech systems
      • DR (Andy Wolski) to join the RDR mgmt meeting next week 14-JUN-06
      • Questions:
        • Who speaks for the DR’s
        • How is the interaction with CFS – are there appropriate channels? They need a single point of contact.
    • Magnets – 16,000 (that’s a lot of magnets)
      • Conceptual design being done
      • Round of iteration needed between BDS and magnets, for example, the 2 mr beam appears very problematic
      • This issue should be pursued by the RDR mgmt.
  • MAC point by Point
    • Responses are coming in and being read
    • We will need this document by the Moscow meeting of the ILCSC
    • We could fine tune in Vancouver, but it would be better if we finished it and had done before so we can focus on the matters at hand.
  • Vancouver Meeting
    • Guidance has been written and will be sent out to the tech and area systems for the discussions in plenary and parallel sessions
    • This document will be sent out on behalf of the RDR mgmt team
  • Valencia
    • WIFI issue
      • Convinced it can be handled but will cost money
      • Cost to be absorbed in the registration fee
      • FALC meeting will be held the day after the workshop ends
  • China Meeting
    • 5-7 Feb -- Beijing
    • Formal request sent to Prof. Chen
    • Nozaki to be the point of contact for the meeting
  • LCWS 07
    • June time frame
    • Need to identify possible conflicts
  • Costs and confidentiality
    • The next EC meeting without a guest should be designated to discuss how we are going to proceed with confidentiality issues
    • At VLCW, the 3 cost engineers and BB will dedicate their time to meeting with all systems and groups
    • Questions:
      • How to involve the EC as a whole? We must talk before Friday when final comments are put together for the report
        • Do we meet everyday for lunch to discuss issues that have come up?
        • Thursday breakfast or early meeting to get a checkpoint is preferred and we will investigate the logistics
    • Meetings before and after the workshop:
      • Before: DCB, CFS, RDB and Communications Workshop on Tuesday
      • After: DCB

Next Weeks meeting will be Thursday, June 15 and Nobu Toge will be our guest to discuss the future of the CCB.

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